Page 5 - Constitution and Rules of The British Ring No 25 - Approved September 2021

Members of the Management Committee, Sub-Committee members and
Representatives will be elected annually.
If during war-time or a period of declared national emergency it would, in the opinion
of the Management Committee, be inadvisable to convene the Annual General Meeting
in the month of September then the existing Officers and Council shall continue in
office until conditions permit the holding of a General Meeting.
9. Ratification and Decisions of the Council
a) The Council will hold a meeting at a venue named by the Executive Secretary
between the AGM and the year end.
b) A meeting of the Council will also be held in the following year between January
and the AGM at a venue to be named by the Executive Secretary. If the proposed
date for a meeting proves to be inconvenient for some Council Members then the
Management Committee, taking into account the agenda items to be discussed, will
decide whether the meeting takes place as planned or an alternative date is named.
When appropriate, and if acceptable to all Council members, a meeting can be
arranged to be held via Zoom or similar online platform.
c) Prior to a Council meeting any of the Representatives may be called upon to give
written advice to assist Council or may be asked to attend but will not be able to
vote.
d) The Executive Secretary or the Assistant Executive Secretary shall as and when
required seek the ratification of the Council on matters affecting policy beyond day
to day administration. Such communications shall be by email and each Council
Member is asked to reply within 10 days and copy in the other Council Members.
Decisions are by simple majority.
e) If two or more Council Members require a fuller discussion then a timetable may
be agreed for completion of the communications before a decision is taken.
f) The President, President Elect, the Immediate Past President, the Treasurer and the
Welfare Officer are to be kept informed.
g) In cases of complexity or exceptional importance the Executive Secretary may call
a special Council meeting to discuss and resolve the matters.
10. Annual General Meeting
The Annual General Meeting shall be held during the Annual Convention, or failing
the arranging of such a Convention, during the month of September for the purpose of
inter alia transacting the following business:
a) To receive apologies for absence
b) To approve the Minutes of the previous AGM
c) To receive a Statement by the President
d) To receive the report of the Executive Secretary and Management Committee
e) To receive the Accounts of the Society and the Treasurer’s report
f) To receive the reports of the Welfare Officer and the Benevolent Fund Committee
g) To approve the Council’s recommendation for President Elect
h) To confirm the election of the incoming President
i) To declare the result of the election of Council Members
j) To ratify any appointments of Representatives or Sub-Committee Members made
during the previous year
k) To elect a Returning Officer for the forthcoming year
l) To announce the proposed venue for the next Annual Convention
m) To approve the appointment of an Official Auditor for the forthcoming year
n) To resolve any Resolutions delivered to the Executive Secretary under Rule 5 sub-
rule 11
o) To consider any other business with Members given the opportunity to make brief
comments to the Meeting.

September 2021 5