Page 3 - Constitution and Rules of The British Ring No 25 - Approved September 2021

together with a statement of the action subsequently taken may be published in the “Key
Ring” for the information of the membership.
6. Effect of Cessation of Membership
Any person ceasing to be a Member, whether by resignation, default or expulsion, shall
not be entitled thereafter to display any emblem of the Ring, wear the Ring’s badge or
claim in any way to be a Member of the Ring.

RULE 5 – ORGANISATION AND MANAGEMENT

1. Administration
The general policy of the Ring shall be vested in the Members whilst the administration
and conduct of its affairs on a day to day basis shall vest in the Management Committee
reporting to the Council which will decide matters of policy in accordance with the
Rules.
2. Management Committee
The following Members acting together or individually as the circumstances demand
and being responsible to the Council comprise this Committee: the President, the
Executive Secretary, the Assistant Executive Secretary, the Treasurer and the Welfare
Officer. These Members appointed by the Council must be of at least three years
standing in the Society and, apart from the President, shall stand for re-election
annually.
3. The Council
The Council shall comprise the ten Members elected at the Annual General Meeting in
accordance with the provisions of sub-rule 4 of this Rule together with the Management
Committee, President Elect, and Immediate Past President. Any of the above may
undertake more than one of the listed roles but will have only one vote.
4. Elections
a) A Returning Officer shall be appointed at each Annual General Meeting to conduct
any necessary ballot for the next Annual General Meeting.
b) Any member of more than 2 years standing may inform the Executive Secretary at
any time of their willingness to serve on Council, but it must be before two months
prior to the date fixed for the Annual General Meeting.
c) Existing elected members must inform the Executive Secretary by the same date as
(b) above of their willingness to serve another year. If they fail to do this then it
will be assumed they do not wish to continue.
d) If more than 10 names are put forward an election will take place. If 10 or fewer
stand they will be deemed elected to be confirmed at the Annual General Meeting.
e) If an election is required, at least six weeks prior to the date fixed for the Annual
Convention, a ballot form containing the names of the Members for election to
Council shall be forwarded to every Member.
f) All completed ballot papers shall be sent to the Returning Officer by the date
specified and all papers received afterwards shall be disqualified.
g) In the case of Members nominated to serve on the Council the ten candidates
receiving the highest number of votes shall be declared by the Chair to be duly
elected. In the event of equality of votes the Chair shall have the casting vote. The
Chair shall be the President or if absent the Immediate Past President or if absent
the President Elect.
5. Co-Option and Appointments
a) The Council shall have the power to co-opt not more than three Members for special
purposes with full voting powers on all matters.
b) The Executive Secretary may appoint a Member or sometimes more than one
Member acting jointly (to be approved by the majority of the Council) to act with
the Executive Secretary as Convention Organiser for that year. The Member(s) so
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